Time in Status for Jira: Best Practices for 2025

A Hands-On Guide for Agile, Scrum, and Kanban Teams
by Maksym Babenko, Atlassian Marketplace Partner

👁️ Seeing What’s Really Happening in Your Workflow

Agile ceremonies like standups and retros can lose their impact when teams lack a clear view of how work is actually progressing. Everyone’s busy, but what’s really moving forward?

Time-in-Status tracking helps you move beyond guesswork and gut feelings. It gives you real numbers to ask smarter questions — and make improvements where they actually matter.

Instead of wondering:
“Why didn’t we complete these stories?”

You can ask:
“Which status slowed us down — and what can we change next time?”

🧩 Smart Questions You Can Ask Using Time-in-Status

Use your data as a discussion tool. In sprint reviews or retrospectives, questions like these bring focus:

Which statuses held issues the longest?
Was “In Review” slow because reviews got postponed?
Were blockers visible early enough?
Did something sit “Blocked” for days without attention?
Did tasks look active but were actually waiting?
Was “In Progress” a disguise for being stuck?
Is QA getting things too late in the game?
Could handoffs to testing be more balanced?

🧠 Build a Habit Around It

To really benefit from time-in-status insights, make them part of your team’s routine:

✅ In Daily Standups

Flag any item that’s been in the same status for 2+ days.
Ask: “Is this waiting on input?” — instead of “Who’s slowing us down?”

✅ During Retrospectives

Sort issues by time spent in each stage.
Focus on one or two that took unexpectedly long.
Discuss: “What slowed this down?” and “What could we do differently?”

✅ While Planning Sprints

Use timing data from past sprints to better estimate capacity.
Say: “Similar items took 3 days to test last time. Should we account for that now?”

🧭 Focus on the Flow, Not the Fault

This isn’t about tracking people — it’s about understanding the process.
“We’re not measuring individuals — we’re measuring the system.”

With the right mindset, time-in-status helps teams:

Coordinate better across roles
Prevent surprises before sprint reviews
Share ownership of delivery outcomes

🚀 A Simpler Way: Flow Time Report

Rather than exporting spreadsheets or setting up complex dashboards, try Flow Time Report — a lightweight Jira Cloud app that gives you the full picture:

⏱️ See how long each issue spent in every status
👤 Know who moved it, and when
🟢🟡🔴 Get visual status badges (On Track / At Risk / Overdue)
📤 Export to CSV, JSON, Markdown, or plain text
🔍 View insights directly inside the issue panel — no extra setup required

🔗 Install Flow Time Report on the Atlassian Marketplace

💬 One Last Thought

You don’t need more Jira meetings. You need clearer, more informed discussions.

Time-in-status data gives your team the visibility to work smarter, reduce friction, and get more done — together.

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